Over the years, we have actually attempted practically every job administration option around. From Trello as well as Asana to ClickUp, Coda, Concept, as well as Airtable, we have actually handled our operate at one time or an additional in all of them. While Notion is an excellent device, there are loads of others around, each with its very own traits.

If you’re questioning if Concept’s worth the buzz, you remain in the ideal location. In this testimonial, we’ll cover what it’s proficient at, where it can enhance, as well as which intend you must pick– all based upon our hands-on experience.

Notion logo for Crazy Egg Notion review.

Concept Contrasted to the most effective Task Monitoring Software

Project administration software application is just comparable to its capability to fit your design of job. Our objective isn’t to inform you which choice is the most effective of the most effective, yet rather to assist you locate one that synchronizes with just how you currently function. Because of this, it is essential to check out every one of your choices. A few of our favored choices to Concept consist of:

Monday.com resembles Concept in regards to versatility as well as modification, yet features even more visualizations, progressed automations, as well as job administration functions. Get your first 30 days free.

ClickUp is a standard job administration device that’s very easy to start with as well as concentrated on cultivating cooperation amongst distributed groups. Try it free and upgrade to a paid plan when you’re ready.

Smartsheet supplies innovative job administration, automation, as well as no-code abilities to develop structured systems throughout your organization. Snag a free trial of any Smarthsheet plan.

Want to see even more choices? Have a look at our complete listing of the best project management software for more information concerning our favored devices, just how we utilized them, as well as the standout top qualities of every one. You can additionally have a look at our neck and neck contrasts of Notion vs. Monday, Airtable vs Notion, or Notion vs Asana to see just how Concept accumulates to its most significant rivals.

Considering that you’re still right here, allow’s obtain directly right into the testimonial.

Concept: The Excellent as well as the Bad

Notion is adjustable as well as hugely effective if you agree to place in the moment to discover as well as configure it to match your operations. Nonetheless, that power as well as versatility does not come without it’s drawbacks– it can be difficult to start as well as the system can really feel chaotic as well as untidy till you obtain it ideal.

We have actually utilized it to track tasks in the past as well as we arranged every one of our research study for this testimonial (plus composed the whole draft in Concept) to assist us recognize extra concerning its benefits and drawbacks for organization customers.

Wiki page creation from Notion platform.

What Concept Is Excellent At

Versatile capacity: With Concept, you can settle the throng of devices you presently utilize right into one versatile system. No more do you require different options for task management, note-taking, documentation, as well as material development. Concept changes every one of these as well as integrates them right into a customized office.

State you run an advertising firm as well as you manage several customers as well as projects at the same time. Concept can be your main center to supervise all these tasks in one location. Produce different web pages for each and every customer to save information like purposes, timelines, as well as crucial papers. Within each customer web page, develop job listings, schedules, as well as material collections to maintain every person on course as well as notified. As well as, with endless storage space as well as material obstructs on many strategies, you have the flexibility to include even more info as well as includes to your office without restraints.

Content calendar with various hidden groups.

Asynchronous collaboration: Inside the Notion system, you as well as your group can collaborate in real-time or by yourself time. You have one location to save whatever from papers as well as spread sheets to jobs, note pads, as well as job boards. All your group’s info is streamlined, making it very easy for every person to locate what they require whenever they require it. Updates take place in real-time, so you’ll constantly remain in sync with the most recent adjustments.

Concept’s versatile facilities implies you can designate proprietors as well as partners to any type of web page or block of info. Employee can function when it fits them, yet development will certainly show up to every person immediately. You can track every modification as well as customers can talk about anything to give comments, ask inquiries, or relocate the conversation along. Adjustable alerts guarantee that no upgrade, state, or remark goes undetected, getting rid of the requirement to ferret out associates for responses or input.

And also, it incorporates with devices you currently utilize, like Slack as well as Google Schedule, for smooth interaction as well as control throughout systems. Concept provides you the most effective of both globes– a common office where your group can collaborate whenever as well as nevertheless they desire.

Tasks organized by due date and priority level.

Relational databases: Concept provides organizations a simple yet effective means to attach as well as take care of info. You do not require a level in computer technology to develop data sources that provide personalized sights of your information. Produce abundant, diverse user interfaces that unite all kinds of material– message, photos, documents, customers, tasks, whatever you desire– right into one location.

State you wish to connect your job administration jobs to crucial customers as well as documents. In Concept, it’s a wind. Attach your jobs data source to your customer as well as documents data sources with a couple of clicks. Currently you have an alternative sight of whatever for each and every job. Required to see all the jobs due today for Customer X? Filter for that customer as well as day array. Wondering if you’re still waiting on comments for Job Y? Inspect the connection to see if the documents has actually been submitted yet. With roll-ups, you can also present complete job matters for each and every customer or job.

The opportunities are substantial. Establish a web content schedule that links to article manufacturing, social networks updates, as well as the images or documents related to each. Construct a staff member data source that connects to private jobs, objectives, timetables, as well as extra. Sync your Concept data sources to outside devices like Asana, Jira, or GitHub for automated two-way upgrading. The instinctive user interface implies you can picture as well as take care of complicated information anyhow makes good sense for your demands.

While Concept will not change a full-scale database solution, its easy yet effective means to develop relational data sources make it the ideal system for any person aiming to arrange info in an adaptable, straightforward means.

All stories view in Notion showing a list of Coverage and Press Contacts.

Every little thing’s a page: This principle is the secret behind Concept’s unmatched versatility. A web page in Concept can be as uncomplicated as a file with some message as well as photos. However it can additionally be an entrance to a totally adjoined wiki or a data source real estate jobs, occasions, calls, as well as extra. Each web page is an empty canvas for you to tailor as required.

Intend to maintain all job information in one area? Make a major job web page as well as nest subpages for jobs, conferences, documents, as well as sources below it. Required a data base? Beginning a major wiki web page as well as web link bent on subject web pages from there. Making use of a data source? Every entrance in the data source obtains its very own web page where you can include extra areas, installed documents, or develop embedded web pages.

The “whatever’s a web page” ideology enables you to develop an electronic office customized to your demands. You can attach as well as organize web pages anyhow makes good sense as well as usage layouts to quickly develop web pages for conference notes, job strategies, or various other usual activities. The power is available in just how quickly you can connect web pages with each other right into a natural, accessible entire.

Screenshot showing how you can link pages in Notion with an example of a press contact page.

50+ block types: Blocks in Concept function as one-of-a-kind components within a web page, assisting you develop out web pages that can do a lot greater than shop material. Notion features over 50 various block kinds that you can put anywhere with a simple drag-and-drop user interface.

Intend to install a Google Map visualization or a social media sites blog post? Decrease in an Installed block. Running formulas as well as calculations? Release the Mathematics block as well as Concept’s LaTeX syntax. AI blocks, switches that activate automations, synced blocks that upgrade all over– with a fast lower command, you can apply it right into a web page. Whether your demands are uncomplicated or complicated, the selection of receptive as well as embeddable blocks allows you develop personalized options to achieve any type of objective.

Getting started informational page with Toggle Lists and Callout Blocks.

Granular sharing permissions: Concept provides organizations complete control over sharing their offices, web pages as well as material. With adjustable consents, you remain in complete control of that sees what. Produce consent teams to instantly give the ideal degree of accessibility to particular employee– all you need to do is include a person to a team as well as they’ll have accessibility to specifically what you would certainly choose. You can additionally welcome visitors as well as outdoors partners to particular web pages without sharing your entire office.

On Notion‘s Venture strategy, admins have actually progressed controls like bypassing setups for sure teams, limiting web page sharing, disabling visitors for choose web pages, or using policies throughout the whole office. They can additionally assign unique admin customers that can make adjustments yet not see payment information. Your group’s electronic office can be an open publication, secured down tight, or anything in between. The consents remain in your hands.

Screenshot showing how to edit permissions in Notion.

Concept AI: Concept’s man-made intelligence-powered functions can take your efficiency to the following degree. There’s a totally free test duration so you can attempt this paid add-on (an added $8 to $10 per individual monthly) prior to updating. Bear in mind that this add-on relates to every person on your strategy, not simply the customers you choose. While it’s more affordable than a few other AI creating aides around, it can obtain expensive if you have a great deal of customers.

Concept’s AI can assist automate thought-intensive, repeated jobs like conference recaps, evaluation of research study, as well as conceptualizing following actions. It can additionally serve as an individual editor to enhance your writing in simply a couple of secs by repairing grammar as well as restructuring your ideas. It can also discuss a technological principle in easy terms or alter the tone of your creating from hopeful to mindful with the click of a switch.

Stuck encountering an empty web page? Concept AI supplies article subjects as well as various other triggers to obtain your creative thinking moving. It will certainly also proceed creating for you as soon as you have actually gotten going. The opportunities are unlimited, from asking inquiries concerning paper material to converting message, detailing benefits and drawbacks, as well as extra.

While Concept AI turbocharges efficiency, it does have its restrictions. It will not create complete post or memoranda from the ground up– as opposed to making something out of absolutely nothing, it’s implied to improve as well as sustain human reasoning, not change it.

Screenshot showing how to add code blocks to Notion.

What Concept Is Lacking

Out-of-the-box preparedness: Browsing the labyrinth of Concept’s choices can really feel frustrating, time consuming, as well as frustrating if you’re seeking a hit-the-ground-running type of option. Its customizability can leave customers not sure of where or just how to begin.

To obtain one of the most out of Concept, you’ll require to spend time analyzing just how to ideal framework offices, web pages, tasks, jobs, as well as tables for your group. As well as comprehending Concept’s innovative functions like relational data sources includes a high understanding contour that not every person wishes to dedicate to climbing up.

It took us weeks of structure, screening, as well as tweaking to obtain points right for us. However, due to the fact that Concept is so versatile, there’s additionally no agreement on the “ideal” means to utilize it. Concept supplies layouts to obtain you began, yet inevitably you get on your very own to find out what help you. If you agree to spend the moment to actually make Concept your very own, it can be an effective device for enhancing efficiency, cooperation, as well as work environment company.

Blank page for a new teamspace in Notion.

Easy message format: When you initially begin utilizing Notion, developing papers as well as formatting material might really feel strange contrasted to devices like Google Docs. Listings, specifically, job in different ways in Concept as well as can be irritating till you have actually grasped the subtleties. Finding out just how to switch over in between phoned number listings as well as bullets, include as well as reorganize things, as well as layout details the means you desire calls for persistence as well as technique.

Pasting material right into Concept from various other resources usually does not convert well as well as can lead to concerns like added areas, undefined bullet factors, as well as shed format. Concept follows its very own collection of policies for generating as well as showing material, so you’ll usually need to tidy up pasted message. That being claimed, Concept supplies some components of modification not located in standard paper devices, like formats with approximately 5 columns as well as the capability to install anything.

Docs screen in Notion with 4 docs shown.

Secret job administration includes: Concept supplies durable job administration abilities, yet is missing out on a couple of nice-to-have functions located in various other devices. Concept does not have integrated time tracking tools, though you can include time by hand utilizing personalized areas. Concept does not give the timers as well as time catching various other devices provide.

Concept additionally does not have Gantt graphes for mapping complicated tasks with dependences as well as turning points. Remarkably, there’s additionally no very easy means to develop graphes as well as charts from your information. To assess efficiency, work, or various other metrics, you’ll need to export information or spend for an add-on solution. For some, Concept’s missing out on records will not matter, yet data-driven groups might desire much better integrated coverage.

Last, the software application is additionally missing out on integrated group conversation that a lot of various other PM systems provide. You can talk about jobs as well as tasks, yet Concept isn’t implied to change conversation applications like Slack. Concept’s Slack assimilation aids load this space to a level, thankfully.

Kanban view of tasks with three different statuses.

Viability for big data sources: While Concept supplies beneficial data source functions as well as devices for small company as well as easy info administration, it is not implied to change full-fledged data source devices. It has substantial restrictions for big, complicated information collections or extreme estimations.

As an example, pasting in big quantities of information to an Idea data source usually triggers the application to collapse or ice up. In our experience, including around 1,000 rows of info or even more bewildered Concept, compeling us to shut the application as well as begin again. Concept’s efficiency additionally endures as your data sources expand larger or you include advanced solutions. At a particular factor, it merely can not maintain.

Concept additionally falls short to provide data visualization choices for interactive evaluation or coverage. You have accessibility just to raw numbers, message, as well as standard sorting. To picture information in graphes, charts, or control panels, you’ll require to export Concept info to various other devices.

Concept Strategies as well as Pricing

Notion does not have various items, yet it does have 4 various strategies as well as a different AI add-on. Those strategies consist of:

  • Free– endless for solo customers as well as a usage-based totally free test for teams
  • Plus– $8 to $10 per individual monthly for little, scrappy teams
  • Business– $15 to $18 per individual monthly for usage throughout several functions
  • Enterprise– personalized pricing
Four pricing plans from Notion including Free, Plus, Business, and Enterprise.

From a high degree, Concept is fairly cost effective contrasted to most various other job administration devices on the marketplace. Currently, allow’s check out each strategy, what you can do with them, as well as that must utilize which one.


Notion’s totally free strategy supplies people as well as little groups a fresh strategy to arranging job. With endless blocks, you have the versatility to develop any type of web page for any type of function. Although if 2 or even more of you work together, you can just evaluate out various blocks briefly.

A common office brings your group with each other to deal with papers, tasks, or whatever is necessary to your group. As well as, by incorporating with devices like Slack as well as GitHub that you currently utilize, Concept makes sure a smooth experience. Couple of various other PM systems provide combinations on their free-forever strategies.

Concept’s totally free strategy additionally provides you seven-day web page background so you can evaluate adjustments or change back if required. You can welcome approximately 10 visitors to work together in your office. For documents posts, the restriction is 5 megabytes per documents. Synced data sources are sustained with 100 rows per data source.

While the totally free strategy has constraints, it provides people as well as little groups ample to sustain just how you function. Concept’s totally free strategy supplies an easy means to access a smarter area to create, strategy, as well as obtain points done.


Notion’s And also strategy, previously the Group strategy, provides little teams as well as groups accessibility to the software application with less restrictions. For $8 to $10 per individual monthly, you obtain endless material blocks, storage space, as well as performance to take care of tasks as well as everyday jobs.

With endless blocks, you have the versatility to develop any type of web page for any type of function without constraint. As well as by raising the documents upload restriction, you can include material or possessions of any type of dimension to bring your suggestions to life. Concept expands the web page background to thirty day so you can evaluate as well as recover previous variations as required. You’re additionally able to welcome approximately 100 visitors to work together in your office.

The And also strategy is the most inexpensive to provide accessibility to endless synced data sources from devices like Jira, GitHub, as well as Asana. You’re additionally able to export your whole office as HTML, Markdown, or CSV documents, offering you even more means to utilize as well as share material with your group.

The And also strategy preserves the exact same combinations, office, as well as web page analytics as the Free strategy yet with higher ability as well as performance for groups. With even more visitors, endless blocks as well as documents, expanded web page background, as well as exported offices, the And also strategy supplies groups an extensive option to enhance just how they collaborate.

If your little team or group has actually grown out of the restrictions of Concept’s Free strategy, the And also rate supplies innovative abilities to much better strategy, arrange, as well as take care of the job you do each day.


Notion’s Service is an excellent selection for bigger business seeking an instinctive means to bring several groups as well as devices with each other right into one system without giving up safety and security for $15 to $18 per individual monthly.

With SAML solitary sign-on, your group obtains protected as well as streamlined accessibility to Concept. Exclusive teamspaces offer you much better control over office as well as information accessibility.

Concept expands saved web page background to 90 days so you have adequate time to evaluate variations as well as rewind to old ones. You have the ability to welcome approximately 250 visitors to work together in your office. As well as with innovative web page analytics, you acquire in-depth understandings right into just how your group connects with as well as sees the material in your Concept offices.


Notion Venture is the option for bigger organizations that require extra. Obtain durable modification, limited safety and security controls, as well as committed assistance to develop a center that can streamlining whatever.

This leading rate allows you customize virtually every function to match your demands. Establish personalized restrictions for visitors, develop as lots of offices as you would certainly such as, as well as appreciate endless paper background so you never ever need to bother with growing out of the strategy or shedding accessibility to points you could require later on.

In regards to safety and security, you obtain in-depth audit logs that provide unmatched oversight right into every task occurring on the system. The Venture strategy additionally features even more granular consent controls to maintain whatever protected, plus an admin search function that makes it very easy to guarantee every person has the ideal accessibility– or repair it if they do not.

You can also automate individual provisioning to lessen danger of human mistake while obtaining brand-new employee up to speed up as quick as feasible.

For business requiring over 100 seats, a devoted success supervisor can assist you ready up, see to it whatever’s set up in the most effective means feasible, as well as assist assist you with brand-new functions so you’re constantly in advance of upcoming adjustments.

Last Thoughts

Notion is a vibrant electronic office as well as cooperation option for groups going to place in the job to develop it out for their demands. It requires time to obtain it right, yet when you do, you’ll ask yourself just how you ever before functioned without it.

Nonetheless, choices like Monday.com, ClickUp, or Smartsheet may be much better for you if you desire advanced job administration functions, visualizations as well as graphes, or extra effective automations.

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